The Human Resources Department is committed to operating in a manner that provides a supportive, respectful, confidential, and caring relationship with employees, students, and the community. The department is striving to improve systems that ensure equal opportunities for employment and excellence in staff recruitment, selection, retention, and recognition.
We look forward to serving you!
SEBB (School Employees Benefit Board)
School Employees Benefits Board (SEBB) offers healthcare and other benefits (including medical, dental vision, life insurance and long term disability) for eligible WA State school employees.
Please note all benefit eligible employees (those anticipated to work 630 hours between Sep 1 and Aug 31 or who during the course of the school year reach 630 hours worked) are required to enroll in SEBB benefits.
A variety of medical plans are available depending on your county of residence. Additional benefits are available for you to elect (employee-paid benefits) including supplemental life, AD&D and long-term disability insurance, medical flexible spending arrangement (FSA) and Dependent Care Assistance Program (DCAP).
Need to make a change outside of Open Enrollment?
- If you experience a qualifying event outside of open enrollment you can make a special open enrollment change within 60 days of the event. Qualifying event information can be found here.
- The following are eligible dependents: Lawful Spouse, State Registered Domestic Partner, Children up to age 26 (natural, adopted, step, or court appointed), Children over the age of 26 who are incapable of self-support (subject to approval).
For more information, visit the SEBB website for school employees. The following are quick links to specific items also available on the SEBB website:
- SEBB My Account Login Page
- SEBB Enrollment Booklet
- SEBB Virtual Benefits Fair (Includes link to Ask Alex. an interactive online benefits advisor)
- SEBB My Account User Guide
- Deffered Compensation Information
Federal Family & Medical Leave (FMLA)
- To determine eligibility for FMLA, please reference these documents:
- Certification from Health Care Provider:
Washington Paid Family Medical Leave (PFML)
- If you may qualify for Paid Family Medical Leave (PFML), here are some helpful resources:
- Review Employment Security Department’s helpful Guides for Parental Leave or Patient/Family Leave
- Review Employment Security Department’s Application Checklist
- Check out Employment Security Department’s Benefits Guide
Apply for PFML through the Employment Security Department’s website.
AESOP/Frontline Substitute System
Clock hours are typically professional development training activities. Only those clock hours that are offered and documented from an approved Washington State clock hour provider can be used toward your schedule placement. Here are some important rules about clock hours:
- A list of approved clock hour providers can be found on the website of the Office of Superintendent of Public Instruction (OSPI). A list is provided for each year. That website is: https://www.k12.wa.us/educator-support/continuing-education-clock-hours/approved-providers
- Clock hours were initiated on September 1, 1987, so only clock hours completed on or after that date are allowed.
- Clock hours must be a minimum of three (3) hours.
- Clock hours must also meet one of the seven (7) course criteria.
- Every ten (10) clock hours convert to one (1.0) quarter hour.
- Clock Hour rules are available online at Chapter 181-85 WAC.
General Clock Hours Information
In addition, courses for credit or clock hours earned after September 1, 1995, must satisfy at least one of the following criteria in order for the credits or clock hours to be recognized for salary placement:
- It is consistent with a school-based plan for master of student learning goals as referenced in the annual school performance report for the school in which the individual is assigned;
- It pertains to the individual’s current assignment or expected assignment for the following school year;
- It is necessary for obtaining an endorsement as prescribed by the Washington Professional Educator Standards Board;
- It is specifically required for obtaining advanced levels of certification;
- It is included in a college or university degree program that pertains to the individual’s current assignment or potential future assignment as a certificated instructional staff; or
- It addresses research-based assessment and instructional strategies for students with dyslexia, dysgraphia, and language disabilities.
How do I access/print my clock hours in PD Enroller?
1. Log in to PD Enroller.
2. Once logged in, in the top right corner, click on the drop-down “Clock Hours.” Choose “My Clock Hours.”
3.A. If you have unclaimed clock hours: under the “In Your Queue” section, complete the survey and purchase the clock hours/training you have not yet claimed.
3.B. If you have claimed all your clock hours: under the “Completed Clock Hours” section, click on each clock hour/training to view and then print the clock hour form.
Helpful Links for Clock Hours
- Dept. of Health License Hours as Clock Hours
- PESB: Clock Hours & Certificate Renewal
- National Board Candidates
- OSPI: Approved Clock Hour Providers & Acceptable Documentation
- OSPI E-Certification/EDS
- OSPI: Educator Clock Hour Information (FAQs)
- OSPI: Continuing Education Clock Hours
Renewing Your Certificated Teaching Certificate
- Washington State certificates are renewed through the Office of Superintendent of Public Instruction (OSPI). Your renewal paperwork must be postmarked or submitted online by the expiration date listed on your certificate. OSPI will send your new or renewed certificate directly to you; you are responsible for notifying the Human Resources department when your renewal is complete.
- OSPI receives thousands of applications a year and does become backlogged during the summer months. To ensure enough time for processing, it is advisable to submit your application for renewal as soon as you have completed all of the requirements. Certificates can be renewed any time within the 12 month window prior to their expiration date.
The following links can assist you in finding the appropriate paperwork
- OSPI Main Certification Page (Frequently Asked Questions)
- Education Staff Associates (ESA)
Career & Technical (Vocational)
Paraeducator Fundamental Course of Study
It is important to note that this requirement applies to any K-12 paraeducator staff members who assist with instruction in the classroom setting (excludes preschool and bus monitors). This year, employees in these positions are required to complete 14 hours (out of 28) of the Fundamental Course of Study (FCS) program. This training is part of the Paraeducator Certificate Program.
Employee Assistance Program (EAP)
Important Payroll Information
- Payday is the last working day of the month. Pay stubs are mailed out for your first paycheck.
- Payroll cut-off: 5th of each month (all time slips, payroll changes and Personnel Change Notices must be submitted).
- For new staff or changes in staff, a Personnel Action Form must be forwarded to Human Resources. New employees should obtain (by the 10th) a packet (from Human Resources) that contains required forms, booklets, benefit information, bargaining unit agreements or similar.
- The Payroll/Human Resources office should be contacted regarding changes for name, address, phone number, direct deposit or W-4. All changes are due by the 10th. Name/Address change form
- All time slips are to be signed by their supervisor/administrator.
- Overtime/extra time must be pre-approved by the immediate supervisor/administrator prior to working.
- New substitutes should complete the new substitute employee paperwork on their first work day and send it directly to Human Resources.
- Payroll/Human Resources should be notified immediately of any emergency leaves (heart attacks, strokes, accidents or long-term illnesses). If you’ve had surgery or a procedure, please ensure Human Resources has a doctor’s note on file for work stipulations.
- If an employee has been out sick for five or more days, Payroll/Human Resources need doctor’s authorization for the employee to return to work.
Equal Opportunity Employer
The Pioneer School District will provide equal educational opportunity and treatment for all students in all aspects of the academic and activities program without discrimination based on race, religion, creed, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation, gender expression or identity, marital status, the presence of any sensory, mental or physical disability, or the use of a trained dog guide or service animal by a person with a disability. The district will provide equal access to school facilities to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society. District programs will be free from sexual harassment. Auxiliary aids and services will be provided upon request to individuals with disabilities. The following employees are designated to handle questions and complaints of alleged discrimination: Civil Rights Coordinator-Jeff Davis, email@example.com, Title IX Coordinator, Amy Koster, firstname.lastname@example.org, and Section 504 Coordinator, Amy Dahlberg, email@example.com.